Services

POLAR / ICE NAVIGATION

Polar Water Operational Manual (PWOM)

Development and revision of Polar Water Operational Manuals in accordance with Polar Code requirements. Every manual is built around a specific vessel — its ice class, operational limitations, equipment, and intended area of operation. We structure the content so the document works as a real onboard tool, not just a compliance formality.

Covers risk mitigation measures, cold-weather procedures, crew competency requirements, and emergency response in polar and ice conditions.

Polar Operational Risk Assessment

Structured operational risk assessment in line with Polar Code requirements. We evaluate the vessel's capabilities, identify limitations, and map ice hazard exposure for the planned route and season.

Designed for direct use by crew and management. Clear risk rankings, specific mitigation measures, and a format compatible with your Safety Management System.

Ice Navigation Procedures

Development of ice navigation procedures: voyage planning in ice, maneuvering strategy, speed management, and decision-making protocols in ice conditions. Written for practical use by bridge teams during operations.

Procedures cover ice detection, communication with ice services, icebreaker coordination, and safe transit through ice zones — accounting for vessel type and ice class.

Ice Risk Assessment and Voyage Planning

Risk-based voyage planning informed by ice charts, environmental conditions, the vessel's ice class, and operational limitations. We build the voyage plan around current ice data sources and decision checkpoints along the route.

A critical service before entering ice-covered waters. Ensures planning is driven by structured criteria — not improvised judgment. Reduces operational risk and satisfies charterer or flag state requirements.

Polar Readiness Review

Pre-voyage documentation review and gap identification before entering Arctic or Antarctic waters. We audit the full documentation package against Polar Code requirements and flag any missing or outdated elements.

Typically the final step before deployment. Gives a clear picture of readiness: what's covered and what needs immediate attention. Eliminates surprises during inspections or operations.

Client / Charterer Requirement Gap Analysis

Assessment of vessel documentation against the specific requirements of a charterer or project prior to polar deployment. Charterers and project operators frequently impose requirements that go beyond standard Polar Code compliance.

We identify the gaps, build a prioritized action plan, and support closure of every item. This service ensures your vessel's documentation precisely meets client expectations before mobilization begins.

MARITIME

ISM — Safety Management System

Development, restructuring, and digital adaptation of Safety Management System documentation. We review your current SMS for outdated content, internal contradictions, and regulatory gaps — then rebuild the system around your current operations and prepare it for migration to web-based management platforms where needed.

A well-structured SMS reduces audit findings, simplifies crew familiarization, and creates a single source of operational standards across the entire fleet.

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ISPS — Ship Security Documentation

Review and update of vessel security plans and related procedures to meet ISPS Code requirements. Security documentation often falls behind as operations evolve. We align it with the vessel's current activity, port routes, and threat assessments.

All updates are synchronized with the existing SMS structure for seamless integration.

MLC — Maritime Labour Compliance

Bringing crew-related documentation and procedures into compliance with MLC requirements. We review employment agreements, work/rest hour records, grievance procedures, accommodation standards, and reporting formats.

MLC compliance is a frequent focus in Port State Control inspections. Correct documentation prevents findings and protects both the crew and the company.

IHM — Inventory of Hazardous Materials

Development, revision, and certification support for Inventory of Hazardous Materials (IHM) documentation, in line with the Hong Kong Convention and EU Ship Recycling Regulation. We identify, quantify, and document hazardous materials present in a vessel's structure and equipment — for both vessels in service and newbuildings — including onboard sampling coordination with classification society surveyors where required.

IHM is now a mandatory requirement for most vessel types under international and EU regulation, and a growing focus in flag state and class inspections. An accurate, well-maintained IHM avoids delays at survey, supports vessel recycling and resale value, and keeps your fleet ahead of tightening environmental compliance expectations.

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Risk Assessment Framework

Development of generic and vessel-specific risk assessment systems, integrated into daily operational processes. We build a framework practical enough for regular crew use — not a formal exercise that gets shelved after an audit.

The framework covers routine operations, non-standard tasks, and emergency scenarios. Each assessment follows a clear structure tied to the SMS and reporting procedures.

Shipboard Manuals and Environmental Plans

Preparation and revision of SOPEP, SMPEP, Garbage Management Plans, and other mandatory shipboard manuals. These documents are mandatory and regularly inspected. We ensure they are current, vessel-specific, and structured for quick crew reference.

Environmental compliance is an increasing focus in inspections. Up-to-date plans reduce the risk of findings and demonstrate operational discipline.

Operational Procedures

Development of vessel-specific operational procedures tailored to the vessel type, trading area, and company structure. We write procedures that reflect how the vessel actually operates — not generic templates copied from a different ship type.

Procedures cover mooring, cargo operations, bunkering, navigation, emergency response, and any other operations relevant to your fleet. Written with clarity, tested against real scenarios.

Audit Preparation and Gap Closure

Pre-audit assessment, structured gap identification, and corrective action support ahead of external inspections or audits. We simulate the audit process, identify what will be flagged, and close the gaps before the inspector arrives.

Covers ISM, ISPS, MLC, and class audits. We provide a clear checklist, work through every item, and confirm readiness before the audit date.

Client / Flag Requirement Gap Analysis

Review of vessel documentation against the specific requirements of a flag state, charterer, or contractual obligation. We produce a structured action plan: every gap is tied to a specific corrective action, responsible party, and deadline.

This analysis is critical before entering new charter agreements or changing flag. It prevents last-minute surprises and gives management full visibility into compliance status.

OFFSHORE

DP Documentation and Manuals

Development and revision of DP manuals, FMEA alignment, ASOG/WSOG/CSOG documentation, and operational guidance for dynamically positioned vessels. We ensure the documentation reflects the actual DP system configuration and the vessel's operational profile.

Accurate DP documentation is critical for OVID, CMID, and client audits. We build it to answer the auditor's questions before they're asked.

Towing Management Plans

Preparation of project-specific Towing Management Plans, including risk-based planning, operational limitations, and execution framework. Each plan is built around the specific tow: route, weather windows, vessel capabilities, and regulatory requirements.

Covers ocean tows, coastal towing, and repositioning operations. Each plan includes emergency procedures, communication protocols, and decision criteria.

Offshore Operational Procedures

Development of procedures for offshore operations: installation support, anchor handling, heavy lift coordination, and project marine operations. We write procedures that field teams can follow step by step through complex operations.

Each procedure is structured around risk assessment, task sequence, roles and responsibilities, and abort criteria — built for clarity under operational pressure.

Project-Specific Risk Assessments

Structured, operation-by-operation risk assessments meeting offshore project requirements. We break each operation into discrete tasks, assess the risk at every step, and define specific control measures.

These assessments satisfy client and regulatory expectations while delivering real operational value. They are not templates. They are built around your specific project, vessel, and location.

Bridging Documents and Client Alignment

Preparation and revision of bridging documents to align the vessel's SMS with client or charterer requirements. Bridging documents are often required before a vessel can begin work on a project. Delays in preparation mean delays in revenue.

We identify the gaps between your management system and client expectations — then close them. Single point of contact, fast turnaround.

Audit and OVID / CMID Preparation

Pre-inspection review, documentation refinement, and corrective action support ahead of OVID, CMID, or client audits. We know what inspectors look for. We prepare the vessel to pass with minimal findings.

Includes a full documentation review, crew preparation support, and a structured corrective action tracker. The goal is to go into the inspection with confidence — not hope.

Project Mobilization Support

Documentation review and operational readiness preparation ahead of offshore deployment. When a vessel needs to mobilize for a project, documentation must be complete, current, and aligned with client requirements.

We handle the documentation side so your operational team can stay focused on logistics, crew, and equipment. Fast, structured, and ready when you need it.